Should I Buy or Rent a Laser Printer?

We have a done a quick calculation and analysis on inkjet vs laser printer spending over 2 years period with certain prints copy per day. The conclusion is that if your total prints usage is less than 5,500 copies in or less than 2 years, Inkjet cartridge is a better choice in terms of budget. Otherwise, buying a laser printer is a better option.

We knew that buying a laser printer is a tougher decision to make due to the high upfront spending. What if we rent a printer with Navise and how much saving it can be for short term or long term usage of the laser printer assuming we need to print more than 3 A4 size pages a day?

Navise Laser Printer Rental Service

Before we dive into the comparison chart, let’s understand how Navise laser printer rental package works. As presented on their website, these laser printer rental are designed for short term usage, minimum commitment period is only 3 months.

In view of Covid-19 pandemic outbreak, centralise workforce is forbidden, safety distancing and work from home are widely implemented across Singapore too. Hence, Navise has become the first company that introduce the short term desktop laser printer for rent with free delivery and collection arrangement. This service package is offered to address the needs for flexible workplace arrangement in short and long term.

How Navise Printer Rental Plan Works?

Navise Printer Rental Plan

As illustrated on their printer rental plan diagram. It is as simple as renting a bicycle.

  1. Buy credit
  2. Laser printer and toner cartridge will be delivered to you
  3. Use the printer and be billed monthly on printer rental and print usage
  4. 3 months later, Navise collect the printer from you. Get refunded if there is leftover credit, or may payment if shortage of credit

In summary, you are locked in with 3 months rental period with Navise, and paying just for the printer rental fees and number of prints you use. All delivery, collection and support are included in the package with no other hidden cost.

Spending Analysis, Compared to buying a Laser printer

We will use HP Multi Functional Colour Laser Printer, LaserJet Pro M477 in this case as an example to start with. To sign up for the printer rental package, you will need to purchase a startup credit of SGD 288.00 from Navise website. M477 laser printer plus a full set of toner cartridges will be delivered to your place at your convenience time.Your credit will be deducted for the monthly printer rental payment and copy charge base on colour or monochrome prints accordingly.

Leftover balance credit will be refunded to your assigned bank account if you decide not to continue with the extension after the 3 months rental period. However, if there is credit shortage due to the print charges, then you will need to top up and pay for the amount. Thus, you are paying only for the laser printer rental and prints, no more money waste going to be incurred to you on the unused toner cartridge.

To synchronize with what we have done and we will use colour prints to tabulate the spending analysis. Let’s start with the table as below:

  Printer Ownership

Buy a Laser Printer

Rent a Laser Printer

  Model

HP LaserJet Pro M477

  Function

Print, Copy and Scan

  Print Speed (Colour)

27 ppm

  Selling Price

~SGD 799

Comes together with 1 Set of Toner Cartridges for Free

N/A

  Monthly Rental

N/A

S$ 88.00

Toner Cartridges (Consumable or Supplies)

  Black Cartridge (Black)

~SGD 148

SGD 103.50

  Colour Cartridge (CYM)

~SGD 558

SGD 460

  Yield (5% on A4 Paper)

2,300 pages

2,300 pages

  Yield (Spend / Mono print)

SGD 0.06

SGD 0.045

  Yield (Spend / Colour print)

SGD 0.31

SGD 0.20

 

This is getting more interesting to see the upfront cost on the printer is slashed down with rent a printer plan. Perhaps you will notice the toner cartridge price with printer rental package is also much cheaper compared to the buy a laser printer. This is because the rent a laser printer plan is using their in-house developed proprietary technology’s remanufactured toner cartridge and they offer life-time warranty for both toner cartridges and laser printer and ensure high printing quality when you sign up the printer rental package with them.

Click here if you wish to know more about remanufactured toner cartridges versus OEM toner cartridges and other compatible alternatives.

We are going to study the spending table tabulated as following and we shall see the numbers speaks for themselves very soon! Let’s start with 3 copies per day, equal to 90 prints per month and 270 prints per quarter which we have known the result from the previous buy an inkjet vs a laser printer comparison.

Total Spending Comparison Between Buying versus Renting a Laser Printer with 3 Prints per Day Over 2 Years Period

  3 Prints per day

  Buy Laser Printer

  Rent Laser Printer

  Total Prints

  Printer Price

  $ 799.00

  N/A

  N/A

  Printer Purchase Comes with 1 Set of Cartridge for Free

  First month

  $ 799.00

  $ 282.00

  90 prints

  3 months

  $ 799.00

  $ 318.00

  270 prints

  6 months

  $ 799.00

  $ 636.00

  540 prints

  9 months

  $ 799.00

  $ 954.00

  810 prints

  1 year

  $ 799.00

  $ 1,272.00

  1,080 prints

  1 year 3 months

  $ 799.00

  $ 1,590.00

  1,350 prints

  1 year 6 months

  $ 799.00

  $ 1,908.00

  1,620 prints

  1 year 9 months

  $ 799.00

  $ 2,226.00

  1,890 prints

  2 years

  $ 799.00

  $ 2,544.00

  2,160 prints

Renting a laser printer definitely is a better option if need the printing at our location short term or less than a year. As long as your number of prints more than 3 prints per day, renting a laser printer will give you more savings. Navise laser printer rental plan mininum commitment is 3 months and the monthly rental is fixed at S$ 88.00 for a colour MFP laser printer.

Let’s continue to examine the spending trend if we need to have 9 prints, 15 prints and 20 prints per day over 2 years period…

Total Spending Comparison Between Buying versus Renting a Laser Printer with 9 Prints per Day Over 2 Years Period

  9 Prints per day

  Buy Laser Printer

  Rent Laser Printer

  Total Prints

  Printer Price

  $ 799.00

  N/A

  N/A

  Printer Purchase Comes with 1 Set of Cartridge for Free

  First month

  $ 799.00

  $ 318.00

  270 prints

  3 months

  $ 799.00

  $ 426.00

  810 prints

  6 months

  $ 799.00

  $ 852.00

  1,620 prints

  9 months

  $ 1,505.00

  $ 1,278.00

  2,430 prints

  1 year

  $ 1,505.00

  $ 1,704.00

  3,240 prints

  1 year 3 months

  $ 1,505.00

  $ 2,130.00

  4,050 prints

  1 year 6 months

  $ 2,211.00

  $ 2,556.00

  4,860 prints

  1 year 9 months

  $ 2,211.00

  $ 2,982.00

  5,670 prints

  2 years

  $ 2,211.00

  $ 3,408.00

  6,480 prints

Total Spending Comparison Between Buying versus Renting a Laser Printer with 15 Prints per Day Over 2 Years Period

  15 Prints per day

  Buy Laser Printer

  Rent Laser Printer

  Total Prints

  Printer Price

  $ 799.00

  N/A

  N/A

  Printer Purchase Comes with 1 Set of Cartridge for Free

  First month

  $ 799.00

  $ 354.00

  270 prints

  3 months

  $ 799.00

  $ 534.00

  810 prints

  6 months

  $ 1,505.00

  $ 1,068.00

  1,620 prints

  9 months

  $ 1,505.00

  $ 1,602.00

  2,430 prints

  1 year

  $ 2,211.00

  $ 2,136.00

  3,240 prints

  1 year 3 months

  $ 2,211.00

  $ 2,670.00

  4,050 prints

  1 year 6 months

  $ 2,917.00

  $ 3,204.00

  4,860 prints

  1 year 9 months

  $ 3,623.00

  $ 3,738.00

  5,670 prints

  2 years

  $ 3,623.00

  $ 4,272.00

  6,480 prints

Total Spending Comparison Between Buying versus Renting a Laser Printer with 20 Prints per Day Over 2 Years Period

  20 Prints per day

  Buy Laser Printer

  Rent Laser Printer

  Total Prints

  Printer Price

  $ 799.00

  N/A

  N/A

  Printer Purchase Comes with 1 Set of Cartridge for Free

  First month

  $ 799.00

  $ 384.00

  600 prints

  3 months

  $ 799.00

  $ 624.00

  1,800 prints

  6 months

  $ 1,505.00

  $ 1,248.00

  3,600 prints

  9 months

  $ 2,211.00

  $ 1,872.00

  5,400 prints

  1 year

  $ 2,917.00

  $ 2,496.00

  7,200 prints

  1 year 3 months

  $ 2,917.00

  $ 3,120.00

  9,000 prints

  1 year 6 months

  $ 3,623.00

  $ 3,744.00

  10,800 prints

  1 year 9 months

  $ 4,329.00

  $ 4,368.00

  12,600 prints

  2 years

  $ 5,035.00

  $ 4,992.00

  14,400 prints

Now, you can easily see the spending trend changed according to the number of prints per day. The comparison table shows that if your number of prints per day more than 20 copies, be it short or long term, renting a printer with Navise is a better solution. Yes, the saving majorly comes from the toner cartridges. And if you really need a laser printer, then rent a laser printer is definitely a better choice.

There are few other considerations that we have not yet putting in for comparison. Please stay put and read the following maintenance and technical support comparison table.

Printer Upkeep Maintenance and Technical On-Site Support Comparison Table (Buy vs Rent a Laser Printer)

  • Parts Replacement
  • Maintenance Kits
  • Transfer Belt
  • Preventive Maintenance
  • Ad-hoc Printer Technical Support (Off-Site)
  • Ad-hoc Printer Technical Support (On-Site)
  • Warranty
  • Buy New Laser Printer

  • 1-2 Years
  • Navise Laser Printer Rental

  • As long as the printer rental is validLife-Time

Let’s not hard selling the support. The key differentiator that we need to point out is the on-site technical support. OEM vendor such as HP, Brother, Canon or Fujixerox, they have setup service center in Singapore. When the purchased printer or cartridge is not working well, you may call in to get the technical support over the phone or troubleshooting guide. But if this is not working still, then you will need to bring in the printer or cartridge to their service center for troubleshooting or have it exchange at no cost.

Navise has a comprehensive technical support team in Singapore and we do and live with printers, we don’t wait for you to come to our repair center, we will go to your site with no additional cost after the remote ad-hoc technical support do not solve your issue. Yes, this is very convenient and absolutely will save your day!

Besides all the advantage we are seeing with rent a printer plan with Navise so far. What if I tell you that you can get refunded if you no longer need the printer and there is unused toner cartridge? Yes, Navise rental package is charging you only for the printer rental and number of copies you print base on colour or monochrome output as long as you fulfilled the minimum 3 months printer rental lock in period.

You will not pay for the left over toner cartridge like how it happen when you purchase a laser print; and no longer need to worry about the delivery and collection. All will be covered in the rental package with no additional hidden cost.

In short, if you are considering to buy a printer for short term use or more than 2 years with regular prints, and you need quick turnaround solutions when you face any printing issue with the printer. Renting a printer with Navise is definitely a smarter choice!

Spending Calculation Table - Buy versus Rent a Laser Printer (HP LaserJet Pro M477)

Lastly, you may try the interactive calculation generation spending table as below to study if you should rent or buy a printer base on your print usage. Drag or edit the number of prints per day and examine the spending per month, quarter, year and 2 years. Enjoy!

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